friend zone
Dear volunteer,
Thank you for joining us in making Leuven Pride 2025 possible.
Your presence and commitment are essential to create a warm, safe, and festive day for everyone.
If you selected a free entrance card you're on the guestlist - Say your name at the entrance
Lets agree on this together
As a volunteer, you embody the values of Leuven Pride
- Proud / Safe / Peaceful / Care / Love -
- You are a host, welcoming people with open arms on behalf of Leuven Pride.
- Please read our Safer Space Policy in advance.
- Please read our Accessibility page in advance.
- Help people where possible and needed.
During your shift
- We have zero tolerance for the use of alcohol or drugs.
- Be kind, inclusive, and respectful: respect names, pronouns, and personal boundaries – ask if you're unsure.
- Keep an open mind: do not assume someone's gender, sexuality, or background.
Practicalities - If you selected a free ticket, you are on the guest list – give your name at the entrance.
- Volunteers receive a drink token from their coördinator.
- There is no food truck - we don't provide food - hungry? check me
- Dress code: there is none – come as you feel comfortable.
- If you see or sense something unsafe, message or call Jolien at +32 495 16 59 12.
- If someone needs medical support, refer them to the First Aid stand.
- Do you have the last shift? Please help us clean up – many hands make light work!
- If you receive materials for your shift, return them to your coordinator afterwards
Important - Leuven Pride works together with the Care Team and police services.
Only they are authorized to intervene where needed – no one else. - Enjoy Leuven Pride 2025!
Please sign your volunteeragrement in advance - email to kishan.multani@leuvenpride.be
fill in name - adress - date - signature
Prepare Pride @ Unique on Friday
- The doors of Regenbooghuis UniQue open at 10 AM.
- Printing lists, filling envelopes, laminating, gathering materials,
rinsing cups, laughing, picking up supplies… - Kishan will be here to get you going - he just needs a coffee first
Build-up - 09:00 - 13:00 - Finishing touches - 13:00 - 15:00
- Just come over here, you can't miss us.
- Ask for Titi – Lucas – Anna – Kishan. They'll get you started.
- If you have (work) gloves, be sure to bring them!
- Setting up crowd barriers – filling fridges –
- building tents – placing tables and chairs, bins, fire extinguishers, banners, flags, info boards…
Bar - tapeiland @ martelarenplein
- Coördinatie - Anna - She is here to help you
- Tasks: Serving drinks, Serving soft drinks, Refilling fridges, Collecting empty cups
- Our drinks come in 1L glass bottles – we never hand out glass to the public.
- We do not serve alcohol to anyone under 16, and no liquor to anyone under 18.
- We only use reusable plastic cups – available in soft drink / beer / cava size.
- Our bar counter is quite high for wheelchair users – please be mindful of this.
- If you see someone who has had a little too much to drink, alert our Care Team.
- Check your shift here – and arrive 10 minutes before your shift starts.
UniQue stand - partytent @ martelarenplein
- Coördinatie - Inge
- Guide people around Leuven Pride – see the map above.
- The brand-new community brochure will be handed out here.
- Sale of rainbow gadgets: flags, rainbow umbrellas, …
- Brochures available from Lumi, Trans Info Point, QAFL, Holebi Film Fest, Over the Rainbow, …
- During this shift you wear a Leuven Pride t-shirt – please pass it on to the next shift afterwards.
- Check your shift here – and arrive here 10 minutes before your shift starts.
Register - partytent @ martelarenplein
- Coördinatie - Inge - together with UniQue stand
- We provide a cash register / bankcontact / payconiq
Brush up on your basic math skills in advance
Check your shift here – and arrive 10 minutes before your shift starts
Care team
Care team Briefing @ Martelarenplein - 14:45
Ready for go time @ Martelarenplein - 15:30
coördinatie - Jolien +32 16 27 21 92
Accessible contact point for (any) problems
Recognizable by a pink vest
Handles cases of boundary-crossing behavior and emotional distress
Provides support, mediation, and referral
Works together with police/emergency services in case of escalation
more info: https://leuven.be/care-team
Pride Walk - Steward
Steward Briefing @ Martelarenplein - 14:30
Ready for go time @ Martelarenplein - 15:30
Coördinatie Kim - co-assist Jasmien - guiding stewards with walkie talkie
Always walk in pairs – one person with a walkie-talkie
(assigned during the briefing)Be at your assigned position on Martelarenplein at 15:30
(assigned during the briefing)Keep participants on the route, avoid sidewalks and bike lanes
Report incidents via walkie to Kim – do not resolve them yourself
Stay welcoming and friendly – you are a host, not the police
Wear a yellow hi-vis vest – you'll receive it at the briefing (mandatory)
Please be on time for briefing - check your shift hier
contact numbers
- Pers - Ingrid Pelssers +32 478 22 87 35
- Pride Plein - Lucas Peeters +32 497 76 77 72 - Walkie contact
- Bar - Anna V - Walkie contact
- Artists - Georgy chtchevaev +32 488 86 94 68
- Drags - Annelies
- Pride Walk - Kim Camps - Walkie contact - SPOC
- Stage - Sam Cloosen - Walkie contact
- Care - Jolien Van Der Biest +32 495 16 59 12 - Walkie contact - SPOC
- Cash - Inge Hendrickx - Walkie contact
- General - Kishan Singh +32 484 14 52 30 - Walkie contact
Timeline
